Job Posting: Activities Coordinator

Department: Grants Management
Status: Full-time, Non-Exempt, Benefits Eligible
Reports to: Executive Director for Grants and Strategic Initiatives
Application Deadline: Position Open Until Filled

Position Summary:

Note: Grant funded position through 9/30/2028

The Activities Coordinator will provide support for campus activities under Calumet College’s Strengthening Hispanic-Serving Institutions grant and the Lilly Endowment’s Indiana Youth Programs on Campus program. Duties will include planning, publicizing, and presenting events; maintaining website information; providing faculty support; maintaining summer camp enrollment data; responding to inquiries from the public; and providing backup for the Welcome and Information Center

Responsibilities include:

• Provide faculty and staff support
• Plan, publicize, and prepare for events on campus in collaboration with faculty and staff, including purchasing all required materials and give-aways and setting up rooms
• Represent the College at community events such as parades
• Maintain grant and summer camp websites, including ongoing calendars of events
• Develop and maintain summer camp enrollment spreadsheets
• Maintain digital and paper files
• Ensure that all required forms are available on the College website
• Provide information to both internal and external constituents and stakeholders, including faculty, staff, students, and families

Minimum Qualifications/Experience:

• Associate’s degree
• Experience in an administrative support role
• Excellent verbal and written communication skills
• Ability to work in a team, as well as being self-motivated
• Skilled in using Microsoft applications, such as Word, Excel, and PowerPoint
• Experience in photography and videography
• Familiarity with digital design for flyers and online information
• Familiarity with website builder platforms

Preferred Qualifications/Experience:

•  Bachelor’s degree preferred
• Experience working in or with a higher education environment

Application Requirements:

• Cover Letter
• CV/Resume